In fall 2022most administrative units will adopt UKG Readyincluding:allunits under Finance and Administration,Division of Student Life, and Student Servicesand Enrollment Management, as well asthe Office of the General Council, JSMA, Information Services and UO Libraries. Employees subject to the Fair Labor Standards Act who are eligible for overtime will earn overtime if they workmore thaneight hours in a day (unless the employee's requestfor a flex schedule was granted) and/or more than 40 hours in a week. This fall existing users willbe migrated to a new university platform that is more fully integrated with the Ellucian Banner payroll system. Review the request for accuracy and select either Approve or Reject in the bottom right-hand corner of the screen. Quickly and securely access your employee information in just a few taps. Visit the UKG MS Team and review all documents in the Handouts for Payroll Admins folder, especially the 'Department Onboarding','Employee Profile Setup Guide','Payroll Prep' and 'FAQ' documents. The identity provider delivers authentication credentials to the service provider (SP) at the user's request. Login using your Duck ID Username and Password at ukg.uoregon.edu. In the Android or Apple store install the UKG Ready app shown below with the right arrow icon. Remember username. You can view your pay statements directly from your UKG Pro solution or from the UKG Pro Mobile App. If you have questions please contactyourdepartment payroll administratorlisted below: The UKG Ready mobile app is an option for employees working in departments who have decided to use the UKG Ready web clock instead of physical time clocks. Select the date you wish to make the change for, and click the arrow to proceed. We build lifelong, trusted partnerships to deliver more to your experience, to your people and to your business. For more information on how to get started on the app or to encourage your employer to enable it for your company, please contact your HR/payroll department. The developer provided this information and may update it over time. What if I clock in before my shift begins or after it ends, will this result in overtime? An email will be sent to your supervisor for approval. . You may approve each employees time entries individually or grouped together by selecting the appropriate boxes on the left-hand side of the screen. You should see a small blue expansion arrow, click that. The univresity hasadopted the 16th to the 15th as thestandard monthly pay period for all hourly employees. All departments using UKG Ready will adopt a standard pay period for hourly employees. UKG is not authorized to answer employee payroll questions. 9. In the Change Request dialogue box, make your time corrections and add a comment in the comment field. To protect our customers' employee-level data and privacy, were unable to provide direct assistance with passwords. The Fair Labor Standards Act (FLSA) does allowrounding of time punches using up to a 15 minute increment as long as it is fair and does not advantage the employer. The first time you login theUKG Ready mobile app will prompt for region (North America) and company short name (6178092), Visit us on Facebook Click on the link called Request Time Off. If youve forgotten your UKG login or need help resetting your password, please reach out to your HR/payroll department directly for help. Three Key Learnings to Take Away when Selecting and Implementing your HCM Solution, One Touch: A Quick Guide to People-Focused HCM. UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, citizenship status, parental status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Although this practice was largely discontinued several years ago,these employees will continueto be paid as they are now, current with no lag. UO is among the lastPAC 12 and AAU institutions to adopt an automated time and attendance system. To clock out, repeat steps 1 3. Read more Read more "the system has allowed us to tighten our policies and reduce excess costs " 7. Departments can also choose to allow employees the option of using their personal cell phone for added convenience. Make it easy for your people to bring their best selves to work. Discover how these trends impact 2022 and beyond, and how employers can adapt. Should you have questions about form accuracy or when your forms will be delivered, please contact your employer. Collaborate, learn, and get support for your UKG solution! Unlike traditional people solutions, we anticipate people needs beyond just work and thoughtfully adapt to meet them. Provide your Duck ID credentials and use the DUO authenticator to complete the login process. As leaders in culture, we help customers to realise whats possible when they invest in their own people. Enter the new times in the Change Request dialogue box and select Submit Changes when complete. In departments adoptingthe web clock, employees will use their university computer to clock. This problem prevents me from viewing my schedule and time card and also from making requests off. In office environments employees can use their desktop computers. Locate the line that says "PSB - On Call" (It's on the 2nd page currently). Employees subject to the Fair Labor Standards Act (FLSA) and eligible for overtime will clock in and out daily using whatever method is most practical for their environment, (timeclock or computer). This will bring you to the Time Off Request screen. If the user allows access to their locationduring install, then the application will record user location (pin on map) at the precise moment the employeeclocks in or out. Classified employees, officers of administration, students, and temps)will use UKG Ready. Note: Nothing prevents an employee from also using web clock on their mobile device through a browser. Employees and the university need access to accurate records to properly adjudicate potential wage disputes. Take a tour to see how you can simplify your HR processes. Through the app, you can perform a number of tasks, such as searching your employee directory, viewing and printing current and historical pay statements, accessing pay insights, viewing tax forms, and more. 6. Workforce Management Returns $12.24 For Every Dollar Spent, Gartner: Market Guide for Integrated HR Service Management Solutions. 80% of customers say the experience an organization provides is as vital as its products or services. Clocking in and out is a best practice adopted by most UKG clients and is supported by the university administration. See how global HCM transforms people management processes. Safety starts with understanding how developers collect and share your data. Should you need help with these items, please contact your employers HR/payroll department directly. Clocking out for unpaid meal breaks is adepartment decision. Most non-exempt universityemployees already using UKG Readyclockin and out. Join our community space and gain access to helpful support and advice from our team of product experts and engaged customer network. DIDP supports email, text, and token . As employees begin to use the timekeeping system managers should discuss with their employees anyunique demands of theposition that impact work schedulesand authorized overtime. No. Look to your future. UKG Dimensions supports two types of authentication: Basic and Federated. Take a tour of our global workforce management solution. How To Login with UKG Dimensions; Error: "Unable to contact server" when attempting to log into UKG Dimensions from a mobile device; . Note: Some classified positions are designated Exempt and some unclassified positions are designated Non-Exempt. Finance and Administration Shared Services: Campus Planning and Facilities Management, Office of Investigations and Civil Rights Compliance, Business Affairs (UKG Ready Service Owner), Budget, Financial Analysis and Data Analytics, Division of Student Services and Enrollment Management (SSEM), Vice President's Office, University Career Center and Office of the Dean of Students), Academic Central Business Services Office (CBSO), Provost Administrative Services Team (PAST), Undergraduate Education and Student Success, College of Arts and Science Business Office (CASBO), College of Arts and Academic Support Units (CAS ASU), ASU 1 (EALL, GLBL, GRSC, JDST, RL, Area Studies), ASU 3 (CLLAS, COLT, ENG, FLR, HUM, PHIL, REL). Itis a time entry and leave management system that collectshours worked and/or leave used from employees, obtains supervisor approvals for time sheets,change requests,and time off requests, and then feeds this information to the university payroll system. Three existing installations of UKG Ready (EMU, Athletics and Housing) have been in use for many years. Weplanto train employees and managers in administrative units who are new to UKG Ready in August in preparation for a September 2022 launch. Because multiple IDPs are supported within the same tenant, multiple links can be included. The UKG Pro Mobile App gives you control over job-related actions that are personal to you. When you have finished making changes and are ready to submit your timesheet, hit the Submit button in the top right. If you need to make changes, you can do so with a change request in the top right, or using the three dots (expanded menu). 10. An email will be sent to your supervisor for approval per the Managers Approving Change Requests process (see below). Find the product that best fits your needs. UKG Dimensions (formerly Kronos Workforce Dimensions) is the time management system under UTime*. Forgot your password or need help resetting your credentials? Look to your future. Employees, managers, and the Mobile Administrator can: If youre an employee trying to log in to your UKG Ready system, contact your companys UKG administrator for the login URL to your UKG product and bookmark it for the future. We build meaningful relationships with our customers to deliver exceptional value and, more importantly, confidence. We think youre pretty special when youre a UKG Customer. On the UKG Ready Home tab, look for the My Time & Time Off icon in the middle of the Start panel. If you're interested in working for a company that truly invests in their people to create a culture of belonging and innovation, we want you on our team. Select Add a Time Entry from the Change Request drop down menu. Simply click 'My Timesheet' on the employee dashboard and navigate back or forward tothe desired pay period using the arrows. Thats why we build products designed to inspire your people and your organization to grow and thrive. The UKG Dimensions mobile app is built to help you connect to work right from your phone, wherever you are, night or day. You should expect to receive these personal tax filing forms from your employer no later than January 31 for US documents. With over 70 years of expertise with BOTH people systems and systems of work, no one knows people and how they work better than UKG. Change is difficult and must be supported and well communicated. From the home dashboard, navigate to the Approvals tab, where you will see all pending requests. UKG Readycan be configured to require that an employee clock out formeals or, it can be configured to automatically deduct either a 60 or 30 minute meal period each work shift. Link text is customizable. Simplify recruiting, onboarding, self-service and benefits administration. So recently coming back from a vacation. It is the rightway to operate a large and complex payroll. Federated Authentication requires additional configuration and maintenance, but it comes with more flexibility and integration with other products. Non-Exempt employees will see raw punches and calculated totals of each earning type for each day on their timesheet. Timesheets are approved by the department. Adoption of a singlesystem ensures that all earnings, holidays and leavesof thosewho use it arecalculated the same way. Discover how UKG checks all the boxes in the Market Guide. About 200classified employees are paid current from the 1st to 31stwithout a lag. UKG Dimensions . Beneath the clock are three buttons, Clock In, Clock Out, and Transfer. Think tank that helps organizations drive performance by addressing HCM and workforce management issues. Will all university departments use UKG Ready ? Using UKG Pro, Independent Bank has created a comprehensive talent management process that is playing a critical role in building employee engagement. If an employee is unsure about their positions FLSA status they can either reference their position description, or ask their department payroll administrator who can run an emloyee roster report which shows FLSAstatus. We think youre pretty special when youre a UKG Customer. While viewing your timesheet, you may add notes to your punches or request adjustments and corrections per the Classified Time Clock Change Request process (see below). Now more than ever, organisations need to rely on accurate, impactful data. Learn more about UKG and howour HRsolutionsinspireworkforces andbusinesses around the worldtodrive people-focused results. Which employee groups on campus will use UKG Ready ? Employee hours, premium earnings, holidays, and leaves are automatically calculated and loaded into theBanner payroll system. Authentication is the action of verifying the identity of a user or process. For Non-Exempt (Overtime Eligible) Employees, (Classified, Forecast, Students, and Temporary Employees), For Exempt (Overtime Ineligible) Employees (. Clicking on this icon will show a menu with different options. It stays as particularly approved. These employeeswill also have the option of using the UKG Ready mobile app on their personal mobile device. With your days selected, click the Start Request button in the top right-hand side of the screen. Your timesheet status will now change to show as Submitted. Here you will see pending requests for time off, change requests, and time entries from your employees. Watch a tour 2:12 Watch a tour 2:12. Should you have questions about your paycheck or concerns about the accuracy of your earnings, please contact your employers HR/payroll department. For Canada, T-4s and RL-1 slips should be expected by February 28. When I first downloaded the app for work, it worked fine. We have discussed the following changes with SEIU representatives and will continue to address anyconcerns and keep union leadershipinformed as this project progresses. For On-Call you do not need to enter a start and stop time, just put in how many hours total for that day. 12. . With over 70 years of expertise with BOTH people systems and systems of work, no one knows people and how they work better than UKG. This pay periodmay not be practical for some large departments with limited payroll staff and tight deadlines to obtain approvals and make adjustments. While this is the eventual goal, there is no exact timeline on when transitions to the standard hourly will occur. UKG Ready. Time collection method, physical clock or web clock, is a decision each department will make. With Basic Authentication, the users password is stored within UKG Dimensions, and the user authenticates using UKG Dimensions built-in authentication service. To cancel an approved time off request, navigate to the Home screen. Loading. For federated authentication, you can also have multiple identity providers within the same tenant. To approve the pending time entries, click on the "Pending Approval Time Entries" link in the bottom panel in order to view the full report. Visit us on Twitter Most Officers of Administration and some Classified employees are exempt. To protect your privacy, we are unable to provide direct assistance with employee-level data, like UKG Pro login credentials, payroll information, and tax filing forms. Welcome to UKG KnowledgePass - your 24/7 library of in-depth, self-paced learning content. It allows the system to automatically calculateovertime, shift differentialand other premium earnings. Under the drop down that says "Activity", you would hit "Browse". Exclusive new research from Forrester shows an 89% return and payback within 6 months. Schedule time with Ben to review topics in our. We think youre pretty special when youre a UKG Customer. There will be online training and support available from trained department champions. A single system alsoprovides anopportunity to standardize other business practices across the organization such as the pay period for hourly employees. Forgotten your username or password? You can use both authentication methods within the same tenant. Departments with a pay period currently ending on the 12th or earlier can request an exemption and adopt 13th to the 12th untilsystem efficiencies and staffing allow them to move to the new standard 16th to the 15th. Click on the Change Request button on the top right-hand corner of the screen. Employees, managers, and the Mobile Administrator can: Find the product that best fits your needs. Once there, review for accuracy. With Basic Authentication, users can only access the core UKG Dimensions workforce management (WFM) components. And the app doesn't allow you to approve your time card anymore. ukg dimensions training The UKG Learning team provides individualized, role-based, just-in-time learning to prepare your core project team and increase user acceptance of your new solution. It is recommended that these pending requests are addressed in the order in which they are presented on the Approvals dashboard before proceeding to approving time entries in the bottom panel. Exempt status is a position classification decision determined by Human Resources. We want to pay employees as quickly as possible with the shortestpossible lag. During installation, the UKG Ready mobile application prompts for access to user location. We anticipate lots of change requests as employees learn to use the system. See contact list below. When your request is complete, select Submit Request, and click OK. An email will be sent to your supervisor for approval. A dialogue box will pop up asking you to select which type of leave you wish to use. To approve the entries, select all the appropriate lines and click the Approve button near the top right-hand corner of the screen. In the UKG Learning Center (Hamburger>My Info>Help), take the Time Learning Journey which is composed of six short trainings. There is also an audit trail for each change made identifying who made the change.. Thats why we build products designed to inspire your people and your organization to grow and thrive. A UKG Ready Service Advisory Board will be formed afterimplementation that will bringservice providers;Business Affairs, Human Resources, and Information Services, together with representatives from participating departments. UKG Pro Ranks Highest in 2022 Gartner Critical Capabilities for Cloud HCM Suites for the North American Midmarket Use Case. The message says something about a validation problem and suggests contacting the administrator. If youve been accidentally locked out of UKG Pro, please contact your employers HR/payroll department for help reinstating access to your solution. Find the product that best fits your needs. Under that date, select the checkbox of the time off you would like to cancel, and select Submit Changes. Department payroll administrators will no longer have to track down timesheets, correct them, and manually enter hours totals into the Banner payroll system. To modify a punch, select Modify Punch In or Modify Punch Out as appropriate from the Change Type dropdown menu. With its full-suite UKG solution, First PREMIER Bank and PREMIER Bankcard is increasing efficiency, saving time and money, and improving the employee experience. . Welcome to UKG Dimensions Online Help How Can We Help? . Co project managers are Mark McCulloch and Jon Marchetta. About this app. Will Iclock in and out for mealand break periods ? Thats why we build products designed to inspire your people and your organization to grow and thrive. To review an employees time entry in more detail, select the timesheet icon next to the entry in question. Global workforce management for complex industry needs. Employees, managers, and the Mobile Administrator can: If youre an employee trying to log in to your UKG Workforce Central system, contact your companys UKG administrator for the login URL to your UKG product and bookmark it for the future. Gain access to a wealth of guidance and support options on topics from new features and product updates to customer tips and tricks. A notice will pop up saying that the clock out was completed, and at what time the punch was registered. If your request is for a single day, please select Single Day under the Request Type field. UKG(Kronos) links with our USNH Banner Finance/HR system, providing a more efficient and user-friendly time management system for all USNH/UNH employees. A new category of people solution for the future of work. Using UKG workforce management solution, PVR Cinemas has optimised scheduling, reduced labour costs, gained better visibility for informed management decisions. Union representatives,along with our department champions are critical change agentsand information conduits. Using the calendar, select the days you need to make your request for by clicking and dragging to highlight all of the appropriate days needed for the request. So maybe something is wrong with the app. Please remember that the current restrictions regarding Sick Leave use still apply, as per university guidelines. If you do not see an Approve button, you may be on the incorrect screen. Will UKG Ready round the actual time I punch in and out? If you've forgotten your UKG login or need help resetting your password, please reach out to your HR/payroll department directly for help. Clocking for meals is a best practice because it provides evidenceon the timesheet that the employee was indeed provided ameal break in accordance with Oregon labor rules which state,"Meal periods of at least 30 minutes must be provided to non-exempt employees who work 6 or more hours in one work period. So I have no idea what I am typing. Once approved, the cancelled leave will be removed from your UKG Ready calendar. RequestTime Off (Sickand Vacation Leave). It is a time entry and leave management system that collects hours worked and/or leave used from employees, obtains supervisor approvals for time sheets, change requests, and time off . Discover the benefits of a one-touch solution. Will classified employees on 'forecast pay' keep the same pay period and be paid without a lag ? Built to help simplify your work needs, the Workforce Central mobile app (formerly known as Kronos Mobile) provides employees and managers quick, secure access to Workforce Central. Multi-Factor Authentication (MFA) With MFA, users are authenticated and logged in with more than a single factor, where the single factor is typically a password. The HR Fair Labor Standards Act webpage describes FLSA status and is a good resource for understanding this. If you're a UKG system administrator trying to log in to the UKG Kronos Community to engage with other users or to get support, go to https://community.kronos.com. The advisory board will make decisions regarding;system configuration and funding model changes, upgrades, adding features, contract renewal, service deprecation and replacement. Learn how our award-winning workforce management solutions help you achieve a better work experience for all your people. About the only things you reliably can use it for are (1) checking your schedule (usually), (2) ensuring your clock-in/clock-out is accurately recorded, and (3) requesting time off. Collaborate, learn, and get support for your UKG solution! Open your timesheet by clicking on the My Timesheet link at the top of the My Timesheet panel. Read the Gartner Critical Capabilities analysis for UKG Pro. We build meaningful relationships with our customers to deliver exceptional value and, more importantly, confidence. If you need to add additional hours to a day that already has a punch registered, repeat steps 3-5 to get to the Change Request dialogue box. The following changes are supported by our project sponsors;HR, BAand Information Services. Users would simply use different URLs to access the system. Get the Nucleus Research report on the significant return on investment (ROI) many organizations have experience. We help organisations, big or small, to find better solutions that inspire their people and elevate the workplace experience. Payroll Admin Training:We recommend thatpayroll admins alsowatch the employee and manager training videos above. If you don't see the date you wish to change you may have to navigate to the previous timesheet using the arrows at the top of the timesheet. Built to help simplify your work needs, the Workforce Central mobile app (formerly known as Kronos Mobile) provides employees and managers quick, secure access to Workforce Central. Employees can punch in/out for work, check their schedules, time off, benefits, and pay. The university retention schedule for time records is six years, however there are no plans to remove time records from UKG Ready. In fall 2022 most administrative units, not already using UKG Ready will on board. To protect our customers' employee-level data and privacy, were unable to provide direct assistance with your login credentials. The app ends up having me log in twice and on the second attempt. Start of fall term, Sept. 15th Oct. 15th. Phone Hours are from 9:00 a.m. to 4:00 p.m. View your timesheet by clicking on the My Timesheet link at the top of this panel. Take a tour to see how our powerful tools can automate processes from hiring and onboarding, to payroll, benefits administration, and performance. Please remember you will need to set a separate Out of Office message on your Outlook calendar. Learn more about UKG and howour HRsolutionsinspireworkforces andbusinesses around the worldtodrive people-focused results. If your request is for multiple consecutive days, please select Multiple Day under the Request Type field. Life-work Technology can help organizations and employees move from a focus on life-work balance to the Life-work Journey to create a more supportive workplace. To view pending change request items, click on the notification bell in the top right-hand corner. Here are some of the changes in business practicewe will makeas participating departments and their employees begin to use the new instance of UKG Ready. Please make sure you are on the correct screen before proceeding. Learn about how analytics turns information into actionable insight. Managers will be notified by email when an item is added to their To Do list andshould log in and approve time off requests and change requests throughout the month.